To set the category your mailing list should be sorted under, you must log in at https://sympa.uio.no. After logging in, navigate to the list and from its main page (List Home) go to List Configuration and UiO Settings.
| Category (type) | Legal basis |
|---|---|
| Lists of employees, for unit, department, task, project etc., owned by one or more employees, preferably automatically populated | art. 6 no 1b |
| Lists of employees and students related to the teaching, owned by one or more employees, often automatically populated according to information from the student register (FS) | art. 6 no 1b |
| List of employees and external participants, related to UiO's purpose, where external can be impersonal addresses. The list is owned by one or more employees. | art. 6 no 1a (consent) |
| List of employees, students and / or external participants, not linked to UiO's purpose. | art. 6 no 1a (consent) |
|
E-mail lists where membership must be regarded as being in the 'Special category of personal data' according to Article 9 of the Regulation. These are lists such as:
|
There are some other groups of people who in this context can be equated with employees and students in the first two categories. For example, all emeriti must have an affiliation agreement (registered in SAP) and therefore keep their UiO e-mail address. There are also other groups of people we have a contractual relationship with (external in teaching, etc.) and we have a number of guest roles in SAP where it may be natural to subscribe them to e-mail lists with their UiO e-mail address. The deciding factor is whether there is an agreement related to these persons.
Change category for a mailing list
If you have set the wrong category for the mailing list or that the use of the list changes over time, you can at any given time change the purpose category the mailing list sorts under.
This is done by clicking on the edit icon (pencil) behind the selected Purpose.
